Civil Air Patrol


Transportation Officersen log badge

Lt Col Robert Taylor

IMG_0838Welcome to the Illinois Wing Transportation page.  I continue to add tools and information to this page to assist Vehicle Managers and Illinois Wing members who use our vehicles, as processes and procedures change. Many of your questions can be answered by reading  OPERATION AND MAINTENANCE OF CIVIL AIR PATROL VEHICLES CAPR 77-1

Any member who drives a corporate vehicle is responsible for reading and understanding the  regulation requirements. This includes but limited to daily safety inspections, correctly entering information on CAPF 73, who to contact in the event of a breakdown or accident and the correct usage of the Shell Master Card.


Reminder to all Vehicle Managers your usage reports are due by the tenth of the month. Click here to go directly to eServices and the ORMS vehicle usage page to add your information from the monthly CAPF 73.   Scan and save ( pdf) your current month CAPF 73  on to your computer before starting the process, you will need to upload that document after entering your usage information.


All Vehicle Managers are responsible for periodic maintenance based on the manufactures recommended Vehicle Maintenance Schedule found in the vehicles owners manual. Civil Air Patrol uses the Shell Navigator Fleet Card  (Master Card) for vehicle maintenance and fuel on approved missions. Please go to the link at the bottom of this page for more information on this program. All maintenance and supporting documents (receipts) will be entered and uploaded into ORMS under the vehicle maintenance tab. Scan and save ( pdf) your receipts on to your computer before starting the process, you will need to upload those documents after entering your maintenance information.


IMPORTANT! Before you begin, you should scan and save a copy of your state-issued driving record and a second separate file containing your current driver license (no more than sixty days old). You will need to up load these scanned (pdf or jpg) documents later into Ops Quals. We recommend you save these documents with a file name containing your last name and driver license or driving record. An example of this would be “Your Name Driving Record” or “Your Name Driver License” for easy access.

To request a CAP drivers license you must be an active CAP member and hold a valid state driver’s license. Your request needs to be made through eServices /OPs Quals/Drivers License  and you will need to upload the following:

  1. Scanned copy of your state driver’s license (front and back)
  2. Scanned copy of your state driver’s abstract

After you have uploaded your documents, and checked off the appropriate vehicles you must click the submit button at the bottom of the page. For trailer towing and pick-up truck send an e-mail to the ILWG LGT explaining the need for these approvals. The need for these approvals is limited and will be considered on a case by case basis. In all cases do not select special use vehicles, per CAPR-77-1 para1- 6. Special Use Vehicles. a. Golf cart type utility vehicles (internal combustion or electric) may be authorized for use at wing–level, region-level or national–level activities by the commander at such level on an individual activity basis. We do not have any special use vehicles in Illinois Wing.

The approval process will then go through the chain-of-command. After the Illinois Wing Headquarters LGT completes the final approval your CAP drivers license will appear on your 101 card. Go back to eServices/OPs Quals, you may then print out a new 101 card showing you are authorized to operate the CAP vehicles listed. For a more detailed instructions and reasons why your request may be denied go to this link in eServices Driver’s License Module Instructions .

Because of changes of obtaining a renewed Illinois drivers license (you must go to a Secretary of State Office in person) I suggest you renew your Illinois drivers license early in the month your state license expires. You will be given a temporary license until your permanent license is mailed to you in one or two weeks. If you have a current CAP drivers license it will not expire until the end of the month your state license expires, so you can wait for your permanent license to arrive and request a renewal thru e-services at that time. If you wait until the end of the month your CAP drivers license will expire and you will need to wait until your permanent license arrives. If you need your CAP drivers license and cannot wait you will have to request renewing your CAP drivers license twice, once with the temporary license and the date it expires and a second time when your permanent license expires. You will be able to use the same abstract for both requests. For more information on the new drivers license process in Illinois go to this link Illinois Drivers License/Central Issuance .

You can request a copy of your driver’s abstract from your states department of motor vehicles, either online or in-person for a fee. To find the closes Illinois Secretary of State Office to visit in person use this link: Illinois Secretary of State Facility Finder. You will fill out a Abstract Request Form, pay your fee and receive  your abstract immediately. If you have a license from another state go to your states web site for more information.

Illinois Wing CAP members with a drivers license from the State of Illinois can request that the Illinois Wing Transportation Officer request their driver’s abstract from the DMV free of charge by sending an e-mail with your scanned license to him.

Note: Illinois Wing Transportation will make abstract requests  with the state once per month for no fee . All request need to be submitted by the 15th of the month, any requests submitted after the 15th will be entered into the next months request. We have a limited number of requests that can be made each month. Please allow at least 4 to 6 weeks to complete the request processing.


NHQ Director of Logistics Gary Schneider and Illinois Wing Transportation Officer Lt Col Robert Taylor


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